Running the Task Manager

Overview

Two modes in one tool: a Daily Mode that organises life, and an Operator Mode that runs the operation. Priorities, due dates, and overdue flags keep you honest — and insights show how the week really went.

Strategy is worthless until it ships. The Task Manager closes that gap by turning decisions made elsewhere in the suite into a short, honest list of what to do next.

Open Task Manager

Daily Mode vs Operator Mode

The two modes exist so personal life and the business stop bleeding into each other. You can switch between them at any time.

• Daily Mode organises your life. Errands, admin, health, the things that keep the week running. It tracks categories, times, and streaks.
• Operator Mode runs your operation. Projects, funnel work, campaigns — the work that compounds.

Capturing a task

Getting it out of your head and onto the board is the whole point. Capture first, organise second.

1. Pick your mode — Daily for personal life, Operator for the business.
2. Add the task with a category, a priority, and a due date or time.
3. Move on. Do not stop to perfect it; a captured task beats a perfect one you never wrote down.

Priorities & due dates

Both modes are built to force a decision about what matters most, rather than letting everything sit at equal weight.

• Priority decides your order — not your inbox, and not whatever is loudest.
• Due dates and times turn intentions into commitments.
• Mark the one or two items that would make the day a win, and let the rest wait visibly.

Working the sections

The board sorts itself so you always know where to look first.

1. Clear Overdue first. Nothing else earns attention while something is late.
2. Then work down Scheduled. Let the priorities decide the order.
3. Carry forward honestly. If it keeps slipping, it is either not a priority or it is too big — either way, change something.

Streaks & insights

The insights view reflects your week back to you — what you finished, what slipped, and where the time actually went.

• Streaks reward consistency in Daily Mode, which is where most habits die.
• Insights are private. They only ever summarise your own local data. It is a mirror, not a report to anyone.
• Review weekly. Priorities that never change usually are not priorities.

Where the tasks come from

The Task Manager is the last step in a chain, not the first.

• Map the system in Funnel OS to see what needs building.
• Check the economics in the Calculator so you build the right thing.
• Schedule it in the Calendar.
• Break each commitment into tasks here so it actually gets done.

Saving & exporting

The Task Manager saves your work automatically to your browser’s local storage as you go — there is no save button to remember. Because that storage is tied to one browser on one device, exporting is how you back up or move your work.

• Export writes your current data to a file you can keep or transfer.
• Import loads a previously exported file back in — useful on a new device.
• Keep periodic exports of anything you would hate to lose; local storage is convenient, but it is not a backup.

The Tutorials walk through a full backup-and-move, step by step. For the underlying rules, see Importing & exporting.